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Ditchley Foundation Conference – Practical Information for Conference Invitees

If you have received an invitation to attend a conference at Ditchley, the following is additional information for your guidance. Please do not hesitate to contact our Conference Coordinator, Sandra Ricks, at conference.coordinator[@]ditchley.co.uk, if you should have further questions.

Where and When?


Ditchley Park
Enstone, Chipping Norton
Oxfordshire
OX7 4ER
United Kingdom

Ditchley Park is located 60 miles northwest of Heathrow Airport and 15 miles northwest of Oxford.

The conference will start at 4pm on the Thursday and end at lunchtime on the Saturday. (On rare occasions, a conference will run from Friday to Sunday, and you will have been notified of this in your invitation.)
 
Participants are requested, as far as possible, to commit themselves for the entire conference, since the aim is an interactive debate that runs from the opening session to the closing session.

Conference format:
Roundtable discussion in plenary sessions on Days 1 and 3; three Working Group sessions on Day 2.

Conferences are conducted entirely in English, with no facilities for interpreters.

A conference programme, showing timings, is available here.

Ditchley Rule:
Ditchley Foundation conferences are held under the Ditchley Rule, whereby all contributions are unattributable and interventions are made in strict confidence; this also applies to conversations outside the formal sessions. Those present are free to draw afterwards on the substance of what has been said, but not, under any circumstances, to disclose to any person not present at the conference who it was that said it. The Rule will be scrupulously observed in the Director's Note, which will be produced following the conference, and posted on this website.

All those attending do so in their personal capacities, not as spokespeople for any country or organisation.

Travel Guidance: click here

Visas:
Participants are responsible for checking the visa requirements that may apply to them. You can do this here: https://www.gov.uk/check-uk-visa.

Please allow sufficient time to apply for your visa. It is recommended that non-refundable airline tickets not be purchased until a visa has been secured.

How to find us: click here

Communicating with Ditchley: 
Ditchley office hours are 9.30am – 5.30pm Monday to Friday.

Our telephone number is: +44 (0)1608 677346

Our fax number is: +44 (0)1608 677399

Conference Coordinator’s e-mail address: conference.coordinator[@]ditchley.co.uk

Our mailing address appears at the top of this page.

Information concerning your stay at Ditchley: click here

Dress code:
Attire at Ditchley conferences is informal ('business casual') throughout, except for dinner on the second evening.

It is a Ditchley tradition that dress for the formal dinner on the second evening is Black Tie. However, this is not at all a requirement – please be assured that you will feel entirely comfortable in a business suit or another form of evening attire, whether modern or traditional. Our focus is on celebrating the positive power of ideas. It is worth noting that, although Sir David Wills, the founder of the Ditchley Foundation, instigated the tradition of Black Tie dinners, he never wore Black Tie himself! He wanted to ensure that no one would feel uncomfortable if they had not come with formal clothes. That captures the Ditchley spirit.

What further information will I receive? Detailed Terms of Reference for the discussions and a conference participant list will be circulated in advance of the conference.

At that time, you will be asked to provide a brief biography, along with your travel plans (click here for Travel Guidance) for attending the conference; any dietary requirements you may have; and to select your preferred Working Group on Day Two of the conference.

Further information about The Ditchley Foundation and Ditchley conferences may be found here. Reports on, and participants at, previous Ditchley conferences may be found here.

Any questions?
Please do not hesitate to contact Sandra, our Conference Coordinator, at conference.coordinator[@]ditchley.co.uk if you have any questions.

Ready to register?
Simply respond to your personal conference invitation by the stated deadline, and the Conference Coordinator will confirm your place.

We look forward to welcoming you to Ditchley Park.